To book the hall, contact:................................... Clifford Bertram: tel. 01368 830 387
All bookings should be made at least one week prior to the date of let. 

The main hall will hold 200 people, the café area a maximum of 40 and the meeting room a 
maximum of 15. There are 150 place settings of cutlery and crockery available,for a 3 course 
meal. The kitchens equipped with a domestic dishwasher, a fridge/freezer , two ovens and 
two hobs. 

When booking, please check the time of other lets if you need time to set up your event. 
Setting up time can only be given if nobody else wants to use the hall at that time. 
After your let, please remember to: 

Leave the hall in a clean and tidy condition--- Take home all your possessions
Put all rubbish in the bins---Take away all bottles and cans, and recycle them.

Conditions of Let

 1.  Payment must be made one week in advance of the date of the let. 
 2.  A cancellation fee of 50% of the booking fee will be charged if a booking is cancelled less than 48
      hours prior to the event. 
 3.  Organisations meeting on a monthly/weekly basis need make only one application per year. 
 4.  Lets are at the discretion of the Cockburnspath Village Hall Committee and permission for the use of 
      the premises may be withdrawn at any time. 
 5.  Organisations or individuals to whom the hall is let are liable for damage done to the building or 
      furnishings, and for any additional cleaning costs arising as a consequence of their let. 
 6.  The responsible leader/individual must be in attendance for the period of the let. He/she must tour 
      the facilities with a committee member at the beginning and end of a let. At this point, any matters 
      under item 5 will be noted and brought to the hirer's attention. 
 7.  THE HIRER IS RESPONSIBLE FOR ENSURING THAT THERE IS NO SMOKING IN THE HALL.
 8.  The Committee is not responsible for  injuries sustained during a let by any person using the Hall. 
      A first aid kit and accident book are kept in the  kitchen. 
 9.  It is a condition of a let for a dance/disco for the 12 -20 age group that the names and addresses of 
      5 adults who will be present throughout the event must be submitted on the booking form. 
 10. The time period for which a let is granted should be strictly adhered too, otherwise an extra charge 
       may be made. Disturbance to other groups, excess of noise on and off the premises should be 
       avoided, especially late at night. 
 11. Where a bar licence is intended, separate application should be made to the Licensing Board by the
       hirer. If food or drink is to be served, the hirer is responsible for ensuring that food safety regulations 
      are followed.

 Fire Precautions

 1.  Responsible persons must be nominated for all lets where numbers exceed 50 (one person for every 
      50 people) These people must attend for the entire period of the let. The names and addresses should
      be listed on the booking form. 
 2.  In the event of the fire alarm sounding, all persons must leave the building via the fire doors. 
 3.  There must always be free and unobstructed access to ALL exit doors. 
 4.  Fire extinguishers must be readily accessible and must not be covered or hidden by any materials. 
 5.  Any temporary electrical installation must be undertaken by a qualified electrician. Electrical equipment 
      must not exceed 13 amps. 
 6.  The hirer must not use portable gas heaters under any circumstances.
In the event of these procedures not being adhered to the Committee reserve the 
right not to allow the let to proceed.